20 Best Project Management Tools to Use in 2025

Tired of missed deadlines, scattered tasks, and endless email chains? You’re not alone. Managing a project shouldn’t feel like putting out fires all day, and with the right tools, it doesn’t have to. Project Management Tools are your digital command centre, helping you organise tasks, streamline communication, and keep your team aligned - no matter the size or scope of your project. 

In this blog, we’ll walk you through 20 game-changing Project Management Tools that can turn daily chaos into clear progress and help you deliver results with confidence. Let’s get started!

Table of Contents

1) Best Project Management Tools

a) Wrike 

b) TeamGantt

c) Asana

d) Trello

e) Monday.com

f) ClickUp

g) Adobe Workfront

h) ActiveCollab

i) Quickbase

j) Smartsheet

2) Conclusion

Best Project Management Tools

Project Management Tools are software solutions developed to help teams plan, organise, and track work efficiently. They simplify task management, enhance collaboration, and provide clear visibility into progress. Below, we’ve listed 20 of the best Project Management Tools to help you simplify your workflow and stay on top of every task.

1) Wrike 

Wrike is a versatile Project Management Tool used by teams of all sizes. It allows users to customise dashboards, timelines, and workflows. You can view projects on Kanban boards, Gantt charts, or traditional lists. Wrike also supports time tracking, workload management, and real-time collaboration, making it ideal for both marketing and product teams.

Benefits of Wrike:

1) Customisable workflows boost team efficiency

2) Real-time dashboards enhance project visibility

3) Built-in time tracking improves accountability

4) Seamless collaboration reduces project delays

Use Case:

Ideal for marketing and product teams managing complex campaigns with tight deadlines and multiple approvals.

Pricing:

Free plan, Team at £7.40 per user/month, Business £18.50/month (Team plan).

2) TeamGantt

TeamGantt is a Project Management Tool built specifically around Gantt charts. It permits users to plan, schedule, and manage projects using a visual timeline interface. With drag-and-drop simplicity, collaborative planning features, and real-time progress updates, it’s ideal for teams that prefer a timeline-first approach to Project Management.

Benefits of TeamGantt:

1) Drag-and-drop Gantt scheduling interface

2) Real-time updates improve project visibility

3) Easy collaboration with external stakeholders

4) Simplifies planning with templates and dependencies

Use Case:

Ideal for teams managing complex timelines, such as marketing campaigns or software development, where visual scheduling and collaboration are essential.

Pricing:

Pro plan at £8.98 per manager/month.

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3) Asana

Asana is famous for its user-friendly interface and strong task management features. You can make to-do lists, assign tasks, set deadlines, and communicate within the platform. With timeline views, calendar integration, and automation features, Asana suits both simple and complex projects across departments.

Benefits of Asana:

Intuitive interface streamlines task management

Timeline view improves planning clarity

Automation reduces repetitive task work

Easy collaboration enhances team productivity

Use Case:

Ideal for cross-functional teams handling multiple tasks, campaigns, and schedules with clear visibility and collaboration. 

Pricing: 

Starter plan at £8.13/month, Advanced £18.50/month (billed annually).

4) Trello

Trello uses a card-and-board system based on the Kanban method. It's easy to use and perfect for small teams and personal projects. You can add labels, due dates, checklists, and attachments to each card. Trello is best for visual thinkers who want a simple but powerful task management Tool.

Benefits of Trello:

1) Visual boards simplify task organisation

2) Drag-and-drop cards improve usability

3) Labels and checklists add clarity

4) Lightweight design suits smaller teams

Use Case:

Perfect for small teams or individuals managing personal tasks, content calendars, or lightweight client projects. 

Pricing: 

Standard plan at £3.70 per user/month, Premium £7.40/month, Enterprise £12.95/month (billed annually).

5) Monday.com

Monday.com offers colourful and intuitive workspaces that make tracking tasks and timelines easier. It's highly customisable with different views like Kanban, calendar, and timeline. You can also use automation, set dependencies, and integrate with tools like Slack, Zoom, and Google Drive.

Benefits of Monday.com:

1) Colour-coded boards enhance task-tracking

2) Custom views adapt to needs

3) Automations reduce manual work effort

4) Strong integrations boost team coordination

Use Case:

Great for operations, HR, or IT teams that need customisable views and automated workflows to manage team processes. 

Pricing: 

Free plan, Basic £6.66/month, Standard plan at £8.88/month, Pro £14.06/month (billed annually).

6) ClickUp

ClickUp is an all-in-one tool that covers task management, docs, goals, time tracking, and chat. It’s suitable for teams that want to centralise everything in one place. With advanced features like mind maps, workload charts, and integrations, ClickUp helps in planning and executing complex projects smoothly.

Benefits of ClickUp:

1) An all-in-one platform unifies workflows

2) The goals feature aligns team priorities

3) Time tracking supports better planning

4) Mind maps visualise task structure

Use Case:

Best for growing teams that want a single tool to manage tasks, documents, goals, and conversations in one place.

Pricing:

Unlimited plan at £5.18 per user/month, Business £8.88/month (billed annually).

7) Adobe Workfront

Adobe Workfront is designed for enterprise-level Project Management. It includes tools for resource planning, budgeting, and custom workflows. It’s especially useful for marketing, IT, and Product Development teams. Its real-time dashboards and integration with Adobe Creative Cloud make it ideal for creative teams.

Benefits of Adobe Workfront:

1) Enterprise tools support complex projects

2) Custom workflows streamline team processes

3) Budget tracking improves financial oversight

4) Integration enhances creative team productivity

Use Case:

Ideal for enterprise marketing or creative teams handling asset reviews, budgeting, and approvals at scale.

Pricing: 

Standard at £36.27 per user/month, Pro at £73.27/month.

8) ActiveCollab

ActiveCollab combines task management with time tracking and invoicing features. It's perfect for creative agencies and freelancers who manage client projects. The tool allows collaboration through discussions, file sharing, and task comments, making teamwork smoother and more transparent.

Benefits of ActiveCollab:

1) Combines tasks and time tracking

2) Invoicing features support client billing

3) File sharing boosts team collaboration

4) The user interface simplifies daily operations

Use Case:

Perfect for agencies and freelancers managing client projects, time tracking, and invoicing from one platform.

Pricing: 

Starting Plus at £9.25 per user/month, Pro £7.40/month (billed annually), Pro+ £11.10/month (billed annually).

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9) Quickbase

Quickbase stands out for its no-code Application Development feature. Users can create custom workflows, dashboards, and reports tailored to their specific project needs. It's widely used in construction, manufacturing, and finance sectors where custom solutions are essential.

Benefits of Quickbase:

1) No-code tools enable quick customisation

2) Dashboards track data in real-time

3) Scalable structure suits growing teams

4) The secure platform meets enterprise standards

Use Case:

Best for teams in construction, logistics, or finance needing custom workflows and reports without coding.

Pricing: 

Starts at £25.90 per user/month, Business £40.71/month.

10) Smartsheet

Smartsheet offers a spreadsheet-like interface with powerful project-tracking capabilities. It’s great for teams used to Excel but wanting more functionality. With features like automation, dashboards, and resource management, Smartsheet is ideal for large organisations.

Benefits of Smartsheet:

1) Familiar interface speeds team onboarding

2) Automation improves efficiency and accuracy

3) Real-time updates enhance visibility instantly

4) Ideal for large-scale project planning

Use Case:

Ideal for Project Managers who love Excel but need automation, dashboards, and real-time collaboration.

Pricing: 

Pro plan at £6.66 per user/month, Business £14.06/month.

11) Celoxis

Celoxis is a comprehensive tool with project planning, budgeting, and resource management features. It supports Gantt charts, timesheets, risk tracking, and client portals. It's best for teams managing multiple large-scale projects with detailed tracking needs.

Benefits of Celoxis:

1) Combines scheduling and budget tools

2) Client portals streamline external communication

3) Advanced tracking improves performance analysis

4) Supports multiple complex project environments

Use Case:

Perfect for consulting and IT teams managing multiple client projects with complex budgeting and timelines.

Pricing: 

Starting at £18.50 per user/month, Professional £25.90/month, Business £33.31/month

12) Jira

Jira by Atlassian is tailored for Software Development teams. It supports Agile, Scrum, and Kanban boards. Jira helps teams plan sprints, manage bugs, track features, and report performance metrics. Its detailed issue tracking and roadmap planning make it a favourite for developers and tech teams.

Benefits of Jira:

1) Agile boards support sprint planning

2) Bug tracking improves product quality

3) Custom workflows adapt to teams

4) Strong metrics enhance decision-making processes

Use Case:

Best for Agile Software Development teams planning sprints, tracking bugs, and building product roadmaps.

Pricing: 

Standard plan at £5.57 per user/month, Premium £10.01/month.

13) Zoho Projects

Zoho Projects is a division of the larger Zoho suite. It provides features like task automation, Gantt charts, time tracking, and reporting. It’s budget-friendly and integrates easily with Zoho CRM, making it great for sales, marketing, and service-based teams.

Benefits of Zoho Projects:

1) Seamless CRM integration simplifies management

2) Gantt charts clarify project timelines

3) Automated tasks save team time

4) A budget-friendly option for small businesses

Use Case:

Ideal for small and mid-sized businesses that want easy task tracking with full integration into the Zoho ecosystem.

Pricing:

Premium plan at £9.66 per user/month.

14) Microsoft Project

Microsoft Project is a traditional, feature-rich Project Management Tool used by many corporations. It offers Gantt charts, task assignments, resource management, and budgeting. Although it has a steeper learning curve, it’s powerful for complex project environments.

Benefits of Microsoft Project:

1) Deep features support complex planning

2) Gantt views offer scheduling control

3) Resource management improves workload balance

4) Trusted by enterprise-level organisations globally

Use Case:

Great for corporate Project Managers handling detailed project timelines, resource allocation, and budgeting.

Pricing: 

Project Plan 1 at £7.40 per user/month, Plan 2 at £22.20 per user/month and Plan 3 at £40.71/month.

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15) Workzone

Workzone is designed for mid-sized businesses that need more than basic tools but don’t want to jump into enterprise solutions. It includes task dependencies, Gantt charts, time tracking, and document sharing. Its simple interface makes it easier for new users to adopt.

Benefits of Workzone:

1) The easy-to-use interface supports the adoption

2) Task dependencies clarify project flow

3) Document sharing improves version control

4) Designed for mid-sized business teams

Use Case:

Best for marketing and legal teams needing approval workflows, time tracking, and document versioning.

Pricing: 

Starting at £148.02 per user/month.

16) Basecamp

Basecamp focuses on team collaboration rather than traditional task management. It includes message boards, to-dos, schedules, file sharing, and team chat. It’s perfect for small teams looking for a central place to communicate and organise work.

Benefits of Basecamp:

1) The central hub supports remote collaboration

2) Chat and tasks improve communication

3) A clean layout enhances user focus

4) Great for smaller creative teams

Use Case:

Perfect for remote teams needing a simple, central space to chat, assign tasks, and share files.

Pricing: 

Free plan, Pro unlimited £ 221.29 per month, plus £11.10 per user/month.

17) Runn

Runn is a resource planning and project forecasting tool. It helps Project Managers understand team availability, schedule future tasks, and manage budgets in real time. It’s especially useful for agencies and consultancy firms that need detailed resource insights.

Benefits of Runn:

1) Forecasting tools improve resource planning

2) Real-time updates support flexible scheduling

3) Budget tools enhance project control

4) Ideal for service-based team management

Use Case:

Ideal for consultancies forecasting capacity and tracking team availability and project budgets in real-time.

Pricing: 

Starting at £7.40 per user/month, Professional £10.36/month

18) Hive

Hive combines Project Management with native email, chat, file sharing, and automation. It offers different views like Gantt, Kanban, and Calendar. You can also track project times, create forms, and build workflows. Hive is great for teams that want everything in one place.

Benefits of Hive:

1) Built-in chat boosts team communication

2) Multiple views support work flexibility

3) Forms and workflows reduce complexity

4) Time tracking improves performance insight

Use Case:

Best for busy teams who want to manage projects, chat, share files, and send emails all within one tool.

Pricing: 

Starter plan at £3.70 per user/month, Teams £8.88 per user/month (billed annually).

19) Miro

Miro is an online whiteboard tool that enables brainstorming, planning, and collaboration. While it’s not a conventional Project Management Tool, it complements other tools by enabling visual collaboration. Teams use Miro for mind mapping, sprint planning, and stakeholder presentations.

Benefits of Miro:

1) Whiteboard tools inspire creative thinking

2) Templates simplify sprint and planning

3) Real-time collaboration boosts engagement instantly

4) Great for remote brainstorming sessions

Use Case:

Perfect for design, product, or agile teams running workshops, brainstorming sessions, or sprint planning visually.

Pricing:

Starter plan at £5.92 per user/month, Business £11.84 per user/month.

20) Nifty

Nifty offers a balance between simplicity and powerful features. It includes milestone tracking, task management, time logs, and team chat. Nifty allows you to manage both daily tasks and long-term goals. Its clean interface and all-in-one features make it suitable for remote and hybrid teams.

Benefits of Nifty:

1) Milestone tracking clarifies project goals

2) Built-in chat enhances team discussions

3) Time logs support better accountability

4) A clean interface improves the user experience

Use Case:

Ideal for remote teams managing long-term projects and daily tasks with built-in milestones, chat, and time tracking.

Pricing: 

Starter Plan $28.86/month, Pro £58.47/month and Business £91.77/month (billed annually).

Conclusion

Choosing the Best Project Management Tools depends on your team’s size, goals, and workflow. From visual boards to full-featured platforms, each tool offers unique strengths. By selecting the right solution, you can streamline collaboration, boost productivity, and hit deadlines with confidence. This makes your projects more organised, efficient, and successful from start to finish.

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